HiHello is a US brand identity platform: digital business cards (QR code, NFC, Apple Wallet and Google Wallet), email signatures deployed to Gmail and Outlook, virtual backgrounds, a company directory and lead capture. ATOM Signatures is a Microsoft 365 signature manager, hosted in Canada, that inserts the right signature in Outlook and also gives each employee their business card in Apple Wallet or Google Wallet. This comparison is for Canadian organizations on Microsoft 365.
Comparison table: ATOM Signatures vs HiHello
Both solutions manage signatures centrally, without routing email through their servers, and give each employee a business card on their phone. Here are the differences that matter to a Canadian organization.
| Criterion | ATOM Signatures | HiHello |
|---|---|---|
| Main product | Microsoft 365 email signature management | Digital business cards, signatures and lead capture |
| Vendor headquarters | Canada (Quebec) | United States (HiHello, Inc.) |
| Data hosting | In Canada; only the Google Wallet card, if the employee adds it, is stored by Google | Google Cloud US-Central (Iowa), multi-region backups; US subprocessors |
| Outlook signatures | Outlook add-in: Windows, web, Mac, iOS and Android | Automatic deployment to Gmail and Outlook, on desktop and web, per its page (Business plan) |
| Email routing | None: the signature is inserted client-side | None: account-level deployment, no server-side injection |
| Apple Wallet and Google Wallet card | Yes, added from the Outlook "My signature" pane, updated from Microsoft 365 | Yes, on every plan, free included |
| Banner campaigns | Yes — up to 3 A/B variants, click statistics | Yes, with scheduling and analytics; A/B tests not advertised |
| Lead capture, NFC, CRM | No | Yes: card and badge scanner, forms, NFC, Salesforce, HubSpot, Microsoft Dynamics |
| Price for a team | CAD $1 / user / month (or CAD $12 / year), all included, no minimum | Business: US $5 / user / month billed yearly (US $60 / year), US $6 billed monthly, 5 to 100 users; Enterprise custom |
| Trial | 14 days | 14 days, 5-user minimum |
| Published certifications | Not claimed | SOC 2 Type II; EU-US Data Privacy Framework |
HiHello's prices and features change; always check the official page before deciding.
What does HiHello bring?
HiHello brings together in one tool everything that carries the employee's image:
- Digital business cards: sharing by QR code, widget, email, SMS and WhatsApp, Wallet, NFC, card templates and verified cards on the Enterprise plan.
- Signatures and banners: a signature manager synced with Entra ID, Google Workspace and Okta, deployed to Gmail and Outlook, with legal disclaimers, banners scheduled by team and signature analytics.
- Capture and contacts: a card and badge scanner, contact enrichment, forms with consent, event lead capture and CRM integrations.
- Beyond email: virtual backgrounds for Zoom, Teams and Meet, a company directory, and SAML and SCIM on the Enterprise plan.
HiHello is therefore a serious competitor on signatures themselves. For an organization that only needs Outlook signatures and a Wallet card, the other modules go unused, but are paid for in the plan.
Where ATOM stands out for a Canadian organization
- Hosting in Canada: HiHello hosts its data in Iowa; ATOM keeps it in Canada. If an employee adds their card to Google Wallet, that card's content is stored by Google — our privacy policy says so.
- Outlook mobile included: the ATOM add-in inserts the signature on Outlook for iOS and Android, as well as Windows, the web and Mac; HiHello's page mentions desktop and web.
- A signature that follows the context: ATOM picks the signature by group, shared or delegated mailbox and internal or external recipients, at compose time.
- Priced in Canadian dollars, no minimum: CAD $1 per user per month, signatures, campaigns and Wallet card included, from the first user.
- Natively bilingual FR-CA / EN-CA: product, editor and support.
Price: US dollars with a minimum, or Canadian dollars with none
HiHello Business, the plan that includes signature deployment, costs US $5 per user per month billed yearly (US $60 a year), or US $6 billed monthly, for 5 to 100 users; the price drops from 26 and then 51 users. Beyond 100 users, the Enterprise plan is custom. A Professional plan at US $6 per month (US $8 billed monthly) targets a single person.
ATOM Signatures applies a single rate: CAD $1 per user per month, or CAD $12 per year, all features included, with no minimum. For a Canadian organization, the gap comes from the unit price, the currency and the 5-user minimum together. Details on our Pricing page.
HiHello's prices quoted here come from its public pages as of October 28, 2026 and may change; always confirm at the source.
Where does HiHello host your data?
HiHello states that all data is hosted on Google Cloud US-Central, in Iowa, with encrypted multi-region backups kept for 60 days, and that its service providers and partners operate in the United States. For an organization subject to Quebec's Law 25, PIPEDA or a provincial law, this is a disclosure of personal information outside Canada to assess before deployment.
ATOM Signatures hosts its data in Canada and inserts the signature client-side: email never leaves Microsoft 365. The Apple Wallet card is downloaded to the employee's phone; the Google Wallet card is stored by Google, possibly outside Canada, and only if the employee chooses to add it. See the guide to Canadian data hosting and the one on routing-free architecture.
This article is not legal advice. The applicable regime depends on your sector and province; consult legal counsel to assess your situation.
When HiHello can fit
- You also run Google Workspace and want one tool for Outlook and Gmail.
- Your sales teams need to capture leads at trade shows and push them into the CRM.
- You want to manage virtual backgrounds, a company directory or cards for your franchisees and partners in the same tool.
- Your security requirements call for SOC 2 Type II, SAML or SCIM, and US hosting is not a constraint.
If your need is each employee's Outlook signature and Wallet business card, ATOM Signatures meets it, hosted in Canada, for a fraction of the price. To widen the comparison, see ATOM vs Blinq and our analysis of the best signature software in Canada.
Frequently asked questions
What does HiHello offer that ATOM does not?
HiHello offers Gmail support, lead capture by scanning cards and badges, contact enrichment, CRM integrations, NFC card programming, virtual backgrounds, a company directory and, on the Enterprise plan, SAML and SCIM. ATOM Signatures offers none of these; it focuses on Microsoft 365 signatures, banner campaigns with A/B tests and the Wallet business card.
Where does HiHello host data?
HiHello states that all data is hosted on Google Cloud US-Central, in Iowa, with multi-region backups, and that its service providers operate in the United States. ATOM Signatures hosts its data in Canada; only the Google Wallet card, if an employee adds it, is stored by Google.
How much does HiHello cost compared to ATOM?
HiHello Business costs US $5 per user per month billed yearly, or US $6 billed monthly, with a 5-user minimum; beyond 100 users, pricing is custom. ATOM Signatures costs CAD $1 per user per month, signatures, campaigns and Wallet card included, with no minimum.
Do both insert the signature on Outlook mobile?
ATOM inserts the signature through its Outlook add-in on iOS and Android, as well as Windows, the web and Mac. HiHello's signature page mentions deployment to Gmail and Outlook on desktop and web, without mentioning mobile.
The right signature in Outlook, and the business card on the phone, at CAD $1 all included. ATOM Signatures applies the signature automatically, client-side, with Canadian hosting and bilingual support.
The product in detail: Office 365 email signature management with ATOM. Also useful: the guide on Outlook for Mac and mobile.
Sources
- HiHello pricing and FAQ — hihello.com/pricing
- HiHello security (hosting, SOC 2) — hihello.com/security
- HiHello email signature manager — hihello.com/features/email-signature-manager
- HiHello privacy policy (transfers) — hihello.com/legal/privacy
HiHello's prices, plans and features are given for information, based on its public pages as of October 28, 2026, and may change. ATOM Solutions is not affiliated with HiHello. This article is not legal advice.